This section applies to any Contracts by which materials and services are purchased, rented and/or otherwise obtained for the purpose of renovation or maintenance1 of property owned or leased by Queen's, or the construction of new university buildings or infrastructure. This section also includes the execution of Contracts with an Architect or Design Consultant, or Engineer for Construction and Renovation Projects.
RELATED POLICIES: Major Capital Projects Approval Policy
In accordance with Capital Projects Approval Policy and Procedures:
- Board of Trustees approval is required for Capital Projects with a total cost in excess of $10.0 million. Approval of Major Capital Projects by the Board of Trustees delegates approval to execute Contracts in accordance with the matrix below within the approved capital project budget.
- Approval of the Senior Leadership Team (SLT) is required for Capital Projects with a total cost between $5.0 - $10.0 million.
RELATED PROCEDURE: Purchase of Goods and Services Contracts
Contract Value | Approval required prior to Contract Execution* | Signing Officer |
up to $139,000 |
| Director, Construction and Design |
up to $750, 000 | Director, SPS or Delegate | Executive Director of Construction and Design |
up to $2,500,000 | Director, SPS or Delegate | Associate Vice-Principal Facilities or Designate |
up to $5,000,000 | Director, SPS | Associate Vice-Principal (Finance and Administration) |
up to $10,000,000 | Director, SPS | Vice-Principal (Finance and Administration) |
over $10,000,000 | Director, SPS + Board of Trustees ** | Vice-Principal (Finance and Administration) + Principal |
*Construction funded from research dollars also requires the approval of the Principal Investigator prior to Contract execution.
** Approval of Major Capital Projects by the Board of Trustees delegates approval to execute Contracts in accordance with the matrix above within the approved capital project budget.
1 - As long as projects have been approved by SLT in accordance with the Capital Projects Approval Procedure: individual deferred maintenance projects less than $10 million, which have been bundled for procurement purposes to achieve cost savings, and which together will result in a contract in excess of $10 million can be signed in accordance with the Construction signing authority matrix and do not require approval by the Board of Trustees.