Contact Officer : Associate Vice-Principal (Facilities)
Purpose
The purpose of this procedure is to describe the process for the leasing of all property, except for residential leasing of properties owned by the university.*
Procedure
Leasing of a Property as a Lessee or a Lessor
| Responsible Officer/Section | Process |
| Originating Department | - Department completes a Planning and Renovation Request form identifying the need for additional space.
|
| Campus Planning & Real Estate | - Campus Planning & Real Estate (CPRE) will bring requests for leased property forward to the Senior Leadership Team for review and approval, except in the case of a one-year residential lease (in which case, the request goes to Step 4).
- CPRE will work with the originating department and the University鈥檚 realtor to identify suitable locations and negotiate the contract.
- The draft lease will be reviewed by the University Secretariat and Legal Counsel and Insurance & Risk Management.
- A Lease Transmittal Form must be prepared and signed by the originating Faculty/Shared Service Unit, Campus Planning and Real Estate, University Secretariat and Legal Counsel. This document must accompany the lease when sent for execution.
- Executed documents must be forwarded to Campus Planning and Real Estate.
|
*Residential leasing of properties owned by the university is excluded from this process and is managed by Housing and Ancillary Services.
Date Approved: October 2, 2026
Approval Authority: SLT
Date of Commencement: October 2026
Amendment Dates:
Date for Next Review: 2031
Related Policies, Procedures and Guidelines:
